Wednesday, February 29, 2012

Excel 2003: Print or Export the Formulas Used in Each Cell

I had a spreadsheet in Excel 2003.  (I suspect the approach used here would also work in other versions of Excel, but I have not tried it.)  I wanted to print out the formulas used in each cell.  I did a couple of searches and wound up in a thread where they were advising me to use a macro for this purpose.  The steps I used to set up the macro were similar to those that I had used for another Excel macro:

  1. Close all Excel files other than the one you're working on.
  2. Go into Tools > Macro > Visual Basic Editor > Insert > Module.
  3. Copy and paste macro text (see below) into the window.
  4. Go to File > Close and return to Microsoft Excel.
  5. In this case, I used the macro by going into Tools > Macro > Macros and running the ListFormulas macro.
The text of the macro -- what I copied and pasted into the module window -- was as follows:
Sub ListFormulas()
    Dim FormulaCells As Range, Cell As Range
    Dim FormulaSheet As Worksheet
    Dim Row As Integer
'   Create a Range object for all formula cells
    On Error Resume Next
    Set FormulaCells = Range("A1").SpecialCells(xlFormulas, 23)
'   Exit if no formulas are found
    If FormulaCells Is Nothing Then
        MsgBox "No Formulas."
        Exit Sub
    End If
'   Add a new worksheet
    Application.ScreenUpdating = False
    Set FormulaSheet = ActiveWorkbook.Worksheets.Add
    FormulaSheet.Name = "Formulas in " & FormulaCells.Parent.Name

'   Set up the column headings
    With FormulaSheet
        Range("A1") = "Address"
        Range("B1") = "Formula"
        Range("C1") = "Value"

        Range("A1:C1").Font.Bold = True
    End With
'   Process each formula
    Row = 2
    For Each Cell In FormulaCells
        Application.StatusBar = Format((Row - 1) / FormulaCells.Count, "0%")
        With FormulaSheet
            Cells(Row, 1) = Cell.Address _
                (RowAbsolute:=False, ColumnAbsolute:=False)
            Cells(Row, 2) = " " & Cell.Formula
            Cells(Row, 3) = Cell.Value
            Row = Row + 1
        End With
    Next Cell
'   Adjust column widths
    Application.StatusBar = False
End Sub 
(Note that the format of this blog may wrap some lines.  Copying and pasting may yield better results than retyping.)  The author named in that code, John Walkenbach, provided this code and also offered a Power Utility Pak ($40) that contained this and other tools.  I had installed a couple of freeware utility collections -- ASAP Utilities and Morefunc -- and I hardly ever used them.  I checked the list of tools in ASAP Utilities, just in case, but didn't find anything quite along these lines.  A quick glance revealed no list of Morefunc utilities.

When I ran the macro (step 5, above), it seemed to hang my machine.  I was using a fairly large spreadsheet -- I probably should have tried it on something smaller -- but instead I went to bed.  I didn't know how long it took, but it worked.  When I awoke, it had created a new worksheet (i.e., a new tab at the bottom of the spreadsheet), with three columns:  Address (e.g., F2), Formula (e.g., =C2), and Value (e.g., 17).



Thanks for this, it did exactly what I needed!